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Investor Operations Officer

Vacancy Details

  • Octopus

  • London, UK

Type:
Operations
Contract Status:
Full Time
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  • NB Email Hannah@octopuslabs.com with your application!
  • Department: Operations
  • Sub Team: Back Office Client Operations
  • Website Map: Yes

Company Description

Octopus is a group of companies which invests in the people, ideas and industries that will help to change the world.

We believe that the companies serving two of our most important needs – our financial wellbeing and our planet’s future – are failing. And we want that to change. We want everything we do, whether that’s in financial services or energy supply, to have a positive impact on the people it touches.

In our financial services business, we care as much about the impact our investments have, as we do about the returns that we generate for our investors. We manage more than £9.1 billion* on behalf of retail and institutional investors, specialising in renewable energy, real estate, smaller company and venture capital investing. 

Our energy supply business – Octopus Energy, is one of the fastest growing companies in the UK. It has grown from start-up to more than 1.7 million customers over the last four years and is now the #1 rated UK energy supply business, and the only one to be recommended by Which? three years in a row.

Octopus Energy, Octopus Giving, Octopus Investments, Octopus Renewables, Octopus Real Estate, Octopus Ventures, Seccl Technology and Octopus Wealth are all part of Octopus Group. Visit octopusgroup.com.

 

Job Description

About the role

The Investor Operations team are responsible for several aspects of the client life cycle. They will facilitate client data input and updates, the deceased process and the processing of adhoc client request/queries.. A range of regulatory requirements must be adhered to, as well as identify opportunities to streamline the processes and enhance current technology, in order to effectively manage stakeholder expectations.

Essential Job Functions

  • Deceased process including marking the account, processing ISA wrapper removals & send out bereavement packs.
  • Dealing with deceased withdrawal, liquidation and transfer instructions.
  • Training on transfer of assets to beneficiaries
  • Fulfilling ad hoc requests from clients.
  • Setting up clients including KYC & AML requirements.
  • Updating management information systems.
  • Managing a busy email inbox.
  • Liaising with other departments including accounts, sales/marketing and compliance.
  • Help with streamlining procedures and processes.
  • Quality checking work of colleagues.
  • Assisting with occasional direct mailings.
  • Adhoc system testing (of proposed system enhancements)
  • Working with the data team architect to ensure clean and accurate system data.
  • Document management.
  • Producing and assisting the VCT /EIS certification team.
  • Dealing with post returned to Octopus.
  • Tasking of work items to other departments work flow system
  • Attending other departmental meetings & updating the team.

 

Monitoring/Reporting

  • Compliance with FSA requirements and rules (Client Money, Systems and controls and client assets)

Qualifications

Outline of skills/experience required

  • Strong attention to detail and/or data entry
  • Ability to work as part of a team and adapt to the needs of the team as they arise
  • A willingness to take ownership and coordinate between internal/external customers
  • Strong oral and written communication skills
  • Previous experience in Financial Services experience
  • Knowledge of Microsoft Office products, in particular Excel and Word

 

Outline of Skills/experience desired

  • Excellent problem solving and organisational abilities
  • Deceased account processing
  • An understanding of the financial adviser industry

Additional Information

Our Values and DNA

At Octopus we don’t just focus on what we do but also how we do it. Everyone shares our values of being straightforward, helpful and bold. And while these are the principles that guide us as an organisation, our DNA goes even further, by revealing our inner strengths:

We are loyal: we fully buy-in to the company’s vision and believe in everything that Octopus stands for.

We are respectful: we live and breathe the Octopus values of being helpful, straightforward and bold.

We are resilient: we have an inner strength that means we never give in.

We are intellectually curious: we seek to understand how the world works and were always learning, adapting and improving.

We understand who our customers are: and because we know them really well, we always give them our very best.

What we offer Octopus has built an exciting and inclusive high-performance culture where employees feel empowered. This means we welcome discussions around flexible working hours. We also understand the value of diversity, and we have a team dedicated to promoting gender, ethnic, socio-economic, LGBT and disability equality, to make sure we back up our words with actions. All Octopus employees are given the opportunity to develop new skills, aim higher and accelerate their careers.

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