HR Administrator Apprentice

Vacancy Details

  • Macfarlanes

  • London

HR Support

We are an independent London-based law firm with a high profile client base from around the world. We are known for the quality of our work, both in terms of our ability to handle the full range of corporate and commercial matters, and the fact that we can advise our clients on their private affairs. We handle work of the highest quality and
complexity on a wide range of matters. Our size and partner-led approach enable us to give our clients a more personal service underpinned by the highest standards of commitment and care. As well as that, our independence allows us to choose precisely the right lawyer or firm for our clients’ needs in any jurisdiction in the world.

Macfarlanes’ human resources (HR) department consists of 36 employees which fall into several different teams; operations, advisory which includes recruitment, graduate recruitment and projects, learning and development, and inclusion and CSR. This position is based in the operations team within the HR Hub, a team that provide administrative support to the wider HR department and firm. The team consists of three members; one HR operations team leader who leads and manages the team, and two administrators.

We are committed to recruiting and developing the best people to ensure we deliver a paramount service to our clients. We recognise that the success of a modern law firm depends on a range of business professionals contributing critical and complementary expertise. Our two year HR administrator apprentice scheme will give you exposure to the inner workings of a HR department.

What to expect:
Unsurprisingly, no two days will look the same. One day you might be working on reviewing exit interview data to support the HR advisory team with a particular project, and another day you might be working on producing offer letters for our future trainees. Or you might be working with the human resource information system (HRIS) team to
help generate and review reports. During the two year scheme you will gain experience within all areas of HR. You will work in a varied role to assist our staff within a supportive and approachable team. The scheme will start in December 2021. The successful apprentice who successfully completes the scheme may be offered a permanent position, taking on more responsibility within the team, honing their skillset further and developing themselves for a future in HR.

Role Description

 Preparing standard and ad hoc correspondence including offer letters.
 General administrative support to the HR team including photocopying, scanning and filing.
 Administering starter / leaver processes including all documentation, updating the HR system and payroll.
 Producing correspondence and documentation for contract changes.
 Processing routine mortgage, employment and tenancy references.
 Updating the HR system and payroll with relevant changes to employee details.
 Undertaking administration for the Fitness Allowance benefit and eye care vouchers.
 Monitoring expiring probationary periods, fixed-term contracts and right to work documents.
 Undertaking other reasonable ad-hoc duties as and when required.
 Contributing to continuous improvements of the HR service to the firm.
 Preparing reports on employee-related data via the HR system.
 Assisting the HR operations team with the presentation of reports within Excel.
 Assisting with right to work checks on new joiners.
 Assisting with new joiner inductions.
 Overseeing and responding to general queries from employees via the central HR inbox.
 Assisting the recruitment and graduate recruitment teams with ad hoc duties during busy periods. Duties may
include arranging interviews and responding to speculative CVs.


Key Requirements – Candidate Skills and Attributes

The successful candidate will be an efficient organiser with excellent time management skills and an eye for detail.
They will be confident in their communication skills (both written and oral), flexible, professional and possess a teamorientated attitude. In addition, they will possess the following skills:
 ability to build a strong rapport/relationships at all levels across the business;
 methodical approach to work whilst being able to prioritise and manage multiple tasks;
 pragmatic ‘can do’ attitude with a focus on task completion;
 problem solving ability;
 customer focus;
 interest in the businesses they support;
 minimum of five A*-C GCSEs (or equivalent) including English and Mathematics; and
 good working knowledge of Microsoft Office packages, including Excel.

Location – EC4A 1LT