Trust HR Apprentice

Vacancy Details

  • Future Academies

  • London

HR Support
From £12,000 - £15,000 per annum based on experience

Job purpose

The HR Apprentice will support the HR team in providing an efficient and streamlined HR service to the academies.

Specifically, they will be required to provide administrative support to members of the HR department and to undertake the administration related to activities associated with the entire employee cycle such as recruitment, induction, new joiners, performance management, training and development and leavers.


Recruitment, new Joiners and Employee Lifecycle

  • Under the direction and supervision of the HR Operations Partner, to undertake the recruitment and selection administration for internal mobility. This could include activities such as saving applications and responding to applicants, arranging interviews, printing application packs and supporting interview days.
  • With support from the HR Operations Partner, to draft letters and paperwork in relation to areas including new starters, leavers, staff changes, maternity and absence.
  • To support with the administration of DBS Checks for central trust staff and updating the Trust’s single central record.
  • To maintain and update accurate records of holiday entitlements, holiday calendar and sickness records.
  • To retain and store in an appropriate filing system accurate HR records of all staff details including terms and conditions of employment, pay scales, absence, formal meeting outcomes, in accordance with Data Protection requirements and any other relevant regulations.
  • To maintain and update electronic HR records.

Data and Reporting

  • To use SIMS/information provided by the payroll supplier to compile monthly MI reports (sickness absence, turnover and leaver analysis).
  • To undertaking ad-hoc requests for people data as required.
  • To support HR colleagues with the gathering of data to produce statutory reports, for example Gender Pay Gap and Trade Union Facilities Time.
  • Undertake calculations as required in respect of statutory and/or organisational requirements.
  • Ensure the HRIS and/or other HR systems are updated in a timely manner. 

HR Projects

  • To support the HR team in researching and then continuously improving HR policies, procedures and guidance.
  • From time to time take part in HR initiatives in support of individual schools or Trust wide.

HR case work

  • Under the supervision of a member of the HR team, to provide HR support in case work. This could range from attending meetings, note-taking, redaction, undertaking some background research in support of a case and printing/preparing key documentation and bundles.


  • To organise internal and external meetings including logistics, i.e. booking meeting rooms, order refreshments/food and necessary equipment.
  • To use initiative in time management to organise own workload in order to meet deadlines.
  • To build your own personal knowledge of employment legislation and practices.
  • To support individual schools on HR administration matters as and when the need arises.
  • To provide cover for other administrative colleagues when required.
  • To be aware of and comply with policies and procedures relating to child protection, health and safety, security, confidentiality and data protection, reporting all concerns to an appropriate person as they arise.
  • To observe and promote Equalities across the Trust.
  • To attend and participate in relevant meetings as required.
  • Take notes of team meetings and ensure actions are followed up.
  • To carry out any other duties appropriate to the post as required.
  • To help to identify own personal development needs.


As an educational trust, Future Academies is committed to the safeguarding and promotion of the welfare of all children and young people. Therefore, the trust expects all members of staff and volunteers to share in this commitment.  To this end, both an ‘Enhanced Disclosure and Barring Service’ check and a ‘Barred List’ check will be required for this role.

No job description can be entirely comprehensive, and roles develop organically over time.  The post holder will be expected to support with any other duties appropriate to the role, as and when this is required.


  • A minimum of five GCSEs, including Maths and English – Essential                                                     

Experience, Skills & Knowledge

  • Ability to manage own workload effectively and to work collaboratively – Desirable
  • Excellent general ICT skills including use of Office suite of applications, in particular word and excel – Desirable
  • Excellent written and verbal communication skills – Desirable
  • Good organisational skills – Essential
  • Excellent troubleshooting and problem resolution skills – Desirable
  • Self−motivated with a drive to complete tasks to the required time scales and quality and compliance standards – Essential
  • A high level of accuracy and attention to detail – Essential
  • Flexibility to adapt to changing workload demands – Essential
  • Self-motivated, with a ‘can do’ approach to problem solving – Essential
  • An interest in pursuing a career within HR – Essential


  • Commitment to safeguarding and promoting the welfare of children and young people – Essential
  • Willingness to undergo appropriate checks, including enhanced DBS checks – Essential
  • A commitment to further training and a willingness to participate in relevant CPD – Essential E
  • Have a willingness to demonstrate commitment to the Future Academies values and behaviours – Essential
  • Committed to Equality, Diversity & Inclusion – Essential


Trust Head office, Pimlico, London, SW1V 3AT, with some travel to academies in London and Hertfordshire