HR Apprentice – Sumitomo

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MAIN PURPOSE OF JOB

To support the HR & Facilities Department in providing an efficient and streamlined service to the business whilst adhering to workplace rules, policies and employment law regulations. The role is responsible for completing a variety of administrative duties both independently and under supervision.

To successfully complete the HR Apprenticeship Level 3 in HR Support, gaining relevant skills and knowledge within the HR & Facilities department and applying learning in the role.
                             

SCOPE OF JOB

• Completion of Level 3 Apprenticeship – Human Resources Support
• Gain a good understanding of employment law regulations and to keep up to date with changes in HR rules/processes/employment law and the business
• Support the recruitment process by posting roles on the intranet and internet; schedule interviews ensuring hiring managers have the necessary CV; prepare contracts and offer letters
• Administer new starter processes including reference checks, DBS checks, creation of employee personnel file; oversee the completion of benefit documentation
• Input new starters and leavers into the HR database
• Assist in the company induction process by ensuring information slides and forms are kept up to date; schedule corporate department inductions
• Prepare reference letters; visa invitation letters on request
• Perform yearly visa audit
• Handle day to day queries effectively using interpersonal skills and communicating through various methods
• Assist in maximising the completion rate of performance related forms
• Assist with ad hoc team projects
• Minute taking in HR meetings
• Assist in covering reception
• To be aware of relevant company rules and policies

QUALIFICATIONS/SKILLS/PERSONAL QUALITIES

 Qualifications:

A-Level or equivalent

Skills:

• Ability to provide a high level of customer service
• Ability to exercise discretion and confidentiality
• Good communication skills, both written and oral
• Resilience – to remain positive under pressure
• Ability to prioritise workload and meet tight deadlines
• Ability to challenge where appropriate
• High attention to detail and accuracy
• Excellent time management and organisation skills
• Ability to work in a team
• Good IT skills; basic level of Microsoft Word, Excel and PowerPoint

Personal Qualities

• Friendly and professional manner
• Ability to build trust and sound relationships
• Flexible
• Self-motivated with the ability to work on own initiative
• Positive can-do attitude
• Ability to follow direction
• Willingness to learn and develop

EXPERIENCE

Desirable:

Work experience in an office environment

Vintners’ Place, 68 Upper Thames Street, London EC4V 3BJ

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