Executive Assistant

Vacancy Details


About Our Client

Our client is the institutional representative of 45 million companies in more than 100 countries. They work to promote international trade, responsible business conduct and a global approach to regulation through a unique mix of advocacy and standard setting activities—together with market-leading dispute resolution services. Their members include many of the world’s largest companies, SMEs, business associations and local chambers of commerce.


Job Description

  • Organize the calendar (appointments, meetings, etc.)
  • Travel planning (including visas, expenses reimbursement, etc.)
  • Deal with the correspondence (drafting and formatting messages, screening of documents to be submitted for signature, etc.)
  • Deal with telephone calls (filtering, taking messages, answering to current queries, etc.)
  • Organize meetings and internal/external conferences and webinars (coordinating with the organizers and participants, creating the registration link on Zoom of Teams, dealing with the logistics, mailing, CRM/Database, questions from participants etc.
  • File the documents
  • Be the point of contact for the colleagues
  • Follow up and update the ongoing projects’ files (gathering information and preparing documents)
  • Liaise with other departments as well as other entities / stakeholders
  • Prepare reports for travel expenses and fees notes

Candidate Requirements

Experience and Level of Responsibility:

  • 3-6 years in an administrative, legal assistant or operational role, supporting senior executives.
  • Demonstrates ownership by taking initiative and following through on tasks and projects
  • Uses best judgment and common sense to work efficiently and problem solve
  • Adept at managing competing priorities and keeping others informed of progress

Education and Skills:

  • University-level education with aptitude to learn and grow
  • Fluent in English with solid writing skills
  • Full proficiency in MS Office Suite (especially Word, Excel and PowerPoint)
  • Service- and results-oriented team player with a “can-do” attitude
  • Meticulous and consistent attention to detail
  • Highly organized and priority driven
  • Ability to manage a fast-paced working environment, with diverse tasks and responsibilities
  • Intellectually curious and committed to continuous learning


Job Reference No. AV03080721